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17 June 2005
Present: SheilaTeasdale (Chair), MichaelWeiner (Secretary), Alan Zuckerman (Treasurer), Jeff Suzewits (Program Chair), AndySteele, DavidLittle, Mark Weiner, Martha Adams
Apologies: David Bates, Bob Gerstle, Melinda Jenkins
MIA: Kevin Johnson, Jacob Reider
Award scheme submission had been rejected by AMIA; agreed to resubmit by 30th June; Mark to redraft to ensure it is clear that the award is not to be given at the AMIA conference; it is designed to give AMIA greater visibility within other organisations.
1. PCIWG workshop costs will not be incurred until the Annual Fall Symposium.
2. PCIWG suite costs will not be incurred until the Annual Fall Symposium.
3. Bibliography costs will not be incurred until the work is complete – some discussion about using web distribution only, but felt that CDs were a useful publicity/ communications tool. Bibliography work going well; Andy to ask for more volunteers on the PCIWG discussion list.
4. Liaison with other organisations – David Bates and Jacob Reider have not sent information about activity here. Sheila to chase up.
There were no new budget requests.
Jeff had previously circulated an outline agenda for PCIWG activities; all were happy with the timetable and outline activities. There was discussion about potential speakers; when Jeff returns from vacation he will approach suggested speakers and also email the PCIWG discussion list to ask for volunteers to present applications they have found to be helpful. The final activity before lunch on Sunday would be a panel commenting on what they had heard throughout the workshop. David Bates would be asked to give an update on NAPCI. Alan would give a talk on interoperability.
It was agreed that we needed to publicise the suite better, and ensure that we have a timetable of activities organised before the meeting (with some slots left vacant for ‘hot topics’ emerging at the meeting) and a rota of people to host the suite between 10 a.m. and 6 p.m. Sheila would liaise with AMIA about having information about the suite prominently visible at the AMIA registration desk, also a spare key or two.
The idea of a ‘social’ with the Nursing working group was proposed. Sheila to consult with Melinda about this.
There was potential for a sponsored social: Andy agreed to pursue this.
It was agreed that there was need for a publicity drive for activities at the Fall Symposium, both within the group itself and to other working groups. Sheila and Jeff would organise this when Jeff returns from vacation.
We need to nominate officers and committee members for election for 2006; nominations must be in by 31st August 2005. All positions are up for re-election. Sheila will circulate the relevant information to committee members so that everyone can decide (a) whether they want to stand again; (b) what new people would we like to see on the committee and how to encourage them to stand. The membership should also be contacted on the PCIWG discussion list by mid-July so that individuals can put themselves forward if they wish.
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